Englewood Schools

Belong and Thrive

act now
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Important Information for Everyone
  • Print Shop Hours Reduced: More pre-planning needed to receive orders on time. Read more...
  • 2015 Evaluation Information: A reminder about upcoming dates and evaluation steps. Read more...
  • District File Server Down for Maintenance: This weekend the district file server, Mitchell2, will be down. Read more...
  • Considering Retirement or Resignation?: Please fill out a separation notice. Read more...
  • RDAB Hours: The Roscoe Davidson Administration Building is open 7:30 a.m. - 4:00 p.m. Monday through Friday. Read more...
Information for Teachers and Administrators
  • Spring High-Stakes Assessments: High level information to help you know what to expect as we move along with spring testing. Read more...
  • PARCC Assessment: Some district-wide components we would like to share. Read more...
  • CMAS Assessments: Teachers in grades 4, 5, 7 and 8 need to prepare for the CMAS assessment while they are giving the PARCC PBA. Read more...
  • Alternate Assessments: Important next steps.
  • 1338: Change in Student Measures in the Evaluation Process. Read more...
  • Assessment Preparations: Important information for preparing technology for assessments. Read more...
  • Mid-Year Professional Learning Survey Results: Links to view the mid-year PD survey. Read more...
  • Spring Musical: The Englewood Campus presents "Singin' in the Rain." Read more...
  • Englewood Schools Classified Staff Association Recognizes Supt. EwertRead more... 
  • New Englewood Schools Mobile App: We are launching a new mobile app to help parents keep up with school happenings. Read more...
  • Winter Fitness Class Schedule: Free on-site fitness classes are now in session! Read more...

Important Information for Everyone
Due to some short-staffing issues (Mark Hickethier's retirement), the print shop's hours will need to be reduced for the foreseeable future. Using the print shop is the most economical way to produce large print jobs. But these reduced hours will require a little more pre-planning/lead-time to receive orders on time.

The hours will now be 7:00am - 3:30pm M-F unless arrangements have been made in advance with nicole_purcell@engschools.net. This booklet provides directions on how to place print shop orders. Please have orders for the next day in by 12/noon for on time delivery the next day. On particularly busy days, we may not be able to deliver by the next day so planning ahead is advised. We understand emergencies happen so call Ext 2094 and we will see what we can do. The print shop will be closed during the entire week of spring break (Mar 23-27th) and whenever Nicole Purcell might be out sick or on vacation.

As a replacement for paper assignments/handouts/student work, the Technology Department advises teachers to use digital means of instruction when practical. Google Classroom, Google Drive, eBackpack, and other resources can be used to teach students with their iPads and reduce their use of paper.

See http://www.scholastic.com/browse/article.jsp?id=3757273 for an inspiring story about how schools across the county are going more and more paperless.
It’s that time of year again… 
I wanted to send a friendly reminder regarding upcoming dates and evaluation steps.

Classified Evaluation Process will open February 1, 2015.
Teacher Evaluation Process will Open in March 2015.
Admin-Pro-Tech Evaluation Process will Open in April 2015.

Steps involved with the Year End Evaluation:
Step 1: Employee Completes Self Evaluation 
Step 2: Supervisor Completes Final Evaluation & Meets with Employee for Year End Conference 
Step 3: Employee Acknowledgment/Opportunity for Rebuttal and Electronic Signature
Step 4: Supervisor Electronic Signature
Step 5: Second Level Supervisor Electronic Signature

Due Dates for Specific Tasks are Listed in Halogen to the Right of the Task to be Completed. These due dates assist with the timely completion of the entire process.

Remember to Save Early and Save Often. When you have completed the task and want the process to move forward, click Complete.

One final opportunity: As in the past, Administrator 360s will collect anonymous feedback to drive continuous growth and development. The 360s will open in March 2015.

Please don’t hesitate to reach out to Linda Shamlin in Human Resources should you have any questions. Linda_Shamlin@engschools.net or 303-806-2029.
This weekend (February 28 - March 1) there will be an outage for maintenance on the district file server, Mitchell2. User and shared drives will be offline. Most Mac users have this data local on their computer; it syncs up to Mitchell2 when on campus, so during the weekend, they will still have access to their documents. There are shared folders commonly used by administration that will be down.
The server is being virtualized and the hardware repurposed for our new backup system. 
Just a friendly reminder, if you will be retiring or resigning at the end of the 2014-2015 school year, please complete a separation notice and submit to your supervisor for their signature. Be certain to make a copy for your records and submit the completed separation notice to Linda Shamlin in Human Resources as soon as possible. The separation notice can be located on the district website >> For Staff >> HR Documents & Resources>>Forms>>Forms for Employees >> Separation Notice.

If you are considering retirement, please be certain to contact PERA (Public Employees’ Retirement Association) as they will provide information directly related to your retirement. PERA agents can be reached at 1-800-759-7372 or 303-832-9550.

Please know we wish you all the best as you move toward exciting new opportunities and adventures!

Don’t hesitate to reach out to Linda Shamlin in Human Resources at 303-806-2029 if you have any questions.
Roscoe Davidson Administration Building
7:30 a.m. to 4:00 p.m.*
Monday through Friday
*Unless otherwise posted

Below you will find some high level bullets to help you assimilate what to expect as we move along with spring testing. For detailed information, please keep a close eye on specific ACT NOW articles in the next several weeks.

Spring Assessments:
    • Math and ELA
    • Grades 3-Algebra II
    • Testing window: March 9 - April 1
  • CMAS
    • Science for grades 5 and 8
    • Social Studies for grades 4 and 7
    • Testing window: April 13 - May 1
    • Math and ELA
    • Grades 3-Algebra II
    • Testing window: April 27 - May 22 for all but EHS
    • EHS has an early window: April 20 – May 15
  • ACT
    • College Entrance Exam
    • Window: April 28 with a Make-up on May 12
Alternate Assessments for Special Education Students Who Qualify
  • Dynamic Learning Maps DLM is the PARCC Alternate
    • Testing window: April 13 - May 15
    • There is only one window for DLM
  • CoAlt is the CMAS alternative 
    • Testing window: same window as CMAS
  • The 11th Grade Alternate is the ACT alternate assessment 
    • Testing window: April 1 - April 24. 
    • This assessment has been in place for many years

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PARCC Assessment
Welcome to high stakes testing season. We recognize that there may be potential frustration or anxiety due to the impact that the required standardized testing has on our students and staff. With our Relentless Focus on Learning we recognize that assessment drives instruction and school improvement. The PARCC Assessment represents one piece in the body of evidence to support the growth and learning of our students and staff. Although specific building logistical information will be coming from your building administrator, there are district wide components we would like to share here:
  • PARCC is replacing TCAP and students in grades 3-11 are required to participate. 
  • The PARCC assessment system includes two required testing sessions. Performance Based Assessments in ELA and Math will be administered in March and April. End-of Year Assessments in ELA and Math will be administered in May.
  • In most buildings, the majority of students will test on iPads with wired keyboards. The district has purchased wired keyboards that will rotate from school to school so all students in the district can test during the same window. Individual building schedules will coordinate with the keyboard rotation.
  • In the first testing window, each grade level will engage in 5 testing sessions; 3 ELA and 2 Math.
  • ELA/Literacy assessments at each grade level will include "three tasks: a literary analysis, a research simulation, and a narrative task. Each grade level will include 4-5 texts, both literary and information. Short-answer comprehension and vocabulary questions will be associated with each text."
  • Math assessments will include "short and extended response questions focused on applying skills and concepts to solve problems that require demonstration of the mathematical practices with a focus on modeling, reasoning, and precision."
  • Use this link to access a readiness checklist prior to, during, and after PARCC testing.
Please remember that we are in this together. We recognize that you may continue to have questions. Please address these questions to your building administrator or school’s testing coordinator. As a district, we believe that your actions have and continue to contribute to student success. Thank you for your continued professionalism as we learn and move through this process together.
CMAS Assessments

Because there is very little time between PARCC PBA and CMAS, teachers in grades 4,5,7, and 8 need to prepare for the CMAS assessment while they are giving the PARCC PBA. As we load adult users into Pearson Access, the system will automatically send users an email with login information. Though teachers may not be ready to work within the CMAS system, it will be important to save the email to be accessed at a later time. Additionally, CMAS administrators can expect a spreadsheet for recording student accommodations that need to be in place for CMAS.

Anyone who will administer CMAS has already received the necessary training during the coarse of the PARCC/CMAS training provided by the district or your school assessment coordinator. However, teachers can expect a “refresh” module and the original power point as references once CMAS gets closer.

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Alternate Assessments

Much of the window for DLM and CoAlt overlap, so if a student will be taking both sets of assessments, the test proctor/administrator will need to determine the best order of the assessments to meet the student needs. Below are important next steps:
  • Test Proctors enter First Contact Information for each student in KITE Educator Portal
  • Proctors enter Person Needs and Preferences Profile (PNP) for each student in KITE Educator Portal
  • Un-contracted braille must be indicated in the PNP by March 1
  • Test Proctors and students engage in released items and activities
  • Ensure KITE Client is loaded onto all devices that will be used for DLM testing. If DLM proctors need support with this, please put in a work order to the tech team
And General Reminders
  • For scheduling of the CoAlt: DLM assessments, there will be a 60-90 minute delay after submitting a testlet and the before next testlet is assigned. There are 7 testlets per content area for each student. Each testlet is anticipated to take 7 – 10 minutes. A student will take the assessment in short sittings over multiple days. This will allow flexibility around academic and social activities.
  • This is a computer delivered assessment. No materials will arrive at the district. If students are able to access the computer independently multiple students may take the assessment at the same time.
  • The CDE recommended testing window is April 13, 2015 – May 15, 2015. Districts may begin testing any time after the consortia window opens on March 16, 2015.
  • The Text-To-Speech (TTS) is not available for the Spring 2015 assessment.

 The most current assessment calendar can be found on the Englewood website: http://engschools.schoolwires.net/cms/lib/CO01900647/Centricity/Domain/870/Monthly%20Style.pdf
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1338: Change in Student Measures in the Evaluation Process

District Administrators and Englewood Educators convened a1338 Evaluation Council twice during the 2014-15 school year (September & January). This Council is a statutorily required body that consults with the Board of Education as to the fairness, effectiveness, credibility, and professional quality of the licensed personnel performance evaluation system, its processes and procedures, and conducts a continuous evaluation of the system.

All decisions made by the 1338 Evaluation Council are jointly made by District Administration and Englewood Educators, and early last fall, a joint communication on the licensed professional evaluation process was published in ACT NOW. At the January 1338 Evaluation Council meeting, some changes were made due to new information from the Colorado Department of Education (CDE) and input from Englewood teachers and administrators.

Last year, Senate Bill 191 called for a licensed professional evaluation to be based on 50% professional practices and 50% student measures. Due to the ongoing implementation of the Colorado Academic Standards and new state assessments, legislation for the 2014-15 evaluation cycle allows for 0% weighting of student measures even though we still must report to Standard 6 (Student Measures) to CDE.

Therefore, during a collaborative decision-making process between the District and Englewood Educators, the 2014-15 licensed professional final evaluation will be based on 75% professional practices, 25% School Performance Framework, and 0% individual measures.

Rationale for this change for spring of 2014-15 is as follows:
  • There are concerns about the validity, reliability, and timing with existing assessment systems
  • Our internal, agreed upon assessment systems lack growth data due to new standards implementation (no baseline data)
  • Some licensed professionals have created assessments and have results that are difficult to vet for reliability and validity.
While we believe effective use of student data is crucial for effective planning of instruction, differentiation, data team collaboration, professional development, and Multi-Tiered Systems of Support, we also believe the use of individual measures data can be accurately represented and brought to bear within the professional practices portion of the evaluation system. We encourage all teachers to share data with their evaluator during the summative evaluation process.
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Assessment Preparations

By March 3rd, all teachers of students with iPads taking PARCC should ensure that students have updated the iOS on iPads to 8.1.3 and have the TestNav app installed. For directions on how to update the iOS, see https://docs.google.com/document/d/1OG7cSUo3YRMZWmxRK61HghTkBAJpwtq2Wx32M8mK1Vw/edit?usp=sharing. For TestNav, make sure the App Store is open by emailing bsiemens@engschools.net or thastings@engschools.net and then search for and install the TestNav app by Pearson.
Movie of how to set up an iPad for Standardized Assessments: https://www.youtube.com/watch?v=09i6ZRzejm4

Teacher Handout for how to set up an iPad for Standardized Assessments: https://docs.google.com/document/d/1f-z-xR4mqvUMd7OfTMBtDUNViKv_ZGlAPKutB-bKX4c/edit?usp=sharing

Student Handout (optional) for how to set up an iPad for Standardized Assessments: https://docs.google.com/document/d/1DOEMsENkETlniOZHOE99U7MKmwtQ4rpHMcWUu1Kw468/edit?usp=sharing

Mid-Year Professional Learning Survey Results

Click on the links below to view the results of the mid-year PD survey.

Elementary: https://docs.google.com/a/engschools.net/forms/d/19GTXwc1zBB8hjF2QZ0mpZ-Y2rUiktppLk_P7ZrkFfo4/viewanalytics

Secondary: https://docs.google.com/a/engschools.net/forms/d/1xFqxpufAHxysdOK2j3I5Olh64M18qq_Gy0kJ4mudMy0/viewanalytics
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The Englewood Campus is proud to present "Singin' in the Rain" on Friday, March 6 and Saturday, March 7 at 7:00pm in Fisher Auditorium (3800 S. Logan St.)
Tickets are sold at the door on a first-come, first-served basis. District employees with a district ID get in free, plus one ticket for a guest.
For advance tickets, please contact Meredith Nehring at  meredith_nehring@engschools.net.
Watch a preview of the musical here: https://www.youtube.com/watch?v=isE-YzldMUQ&feature=youtu.be

Members of the Englewood Schools Classified Staff Association Recognize Supt. Ewert

Members of the Englewood Schools Classified Staff Association (ESCSA) recently recognized Brian Ewert for his accomplishment of being named Superintendent of the Year. ESCSA touched on the many aspects of Mr. Ewert's leadership by capitalizing on the various key topics from each Kick-off theme. All items were miniaturized and placed in a shadow box in order to demonstrate ESCSA's support.
shadow box  
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New Englewood Schools Mobile App

We have upgraded our mobile application to make it easier for parents to keep in touch with their child(ren)'s school.
Teachers can also use the app to edit their websites from their mobile device, if they wish.
Please refer to this user guide for how to get started with the app.  
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FREE on-site fitness classes are in session! These classes are sponsored by Kaiser Permanente. All Englewood Schools employees may participate in any class. You do not need to be a Kaiser Permanente member to attend. Each class is one hour in duration.

PILATES: Tuesdays, Maddox, 4:15 PM, started Feb 10
YOGA: Mondays, Bishop, 3:45 PM, starting Feb 23
BOOT CAMP: Tuesdays, Charles Hay, 3:30 PM, started Feb 10
BOOT CAMP: Mondays, Cherrelyn, 3:30 PM, starting March 2
ZUMBA: day and time TBD, Englewood Leadership Academy
Additionally, Mile High Fitness has scheduled a free Zumba class on Thursdays at 3:30pm - 4:30pm, starting 2.26.2015 through 4.16.2015. It will take place in the dance room of the North Gym at TEC. Please email julie_white@engschools.net with questions. No experience necessary!