Englewood Schools

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In this issue:

Important Information for Everyone
  • MUST READ: If you are teacher or other licensed professional, you MUST read this letter from Superintendent Ewert. Read the letter.
  • Open Enrollment: Medical, Dental, Vision Plan: Open enrollment begins November 11, 2013 and changes take effect January 1. Decide which plan you want now. Read more...
  • Work-Related Injuries: Remember that all work-related injuries must be reported immediately using the online tool. Read more...
  • SunLife Financial, Voluntary Benefits Provider: Englewood Schools is pleased to provide you with several voluntary benefits such as life insurance, accidental death insurance and more. Read more...
  • Online Learning Modules: Online Learning Modules area avalailable for all employees. Read more...
  • Automated Time Management System Selected: NovaTime is the district's new automated time system. Read more...
Information for Teachers and Administrators
  • Acuity A Benchmark Assessment Results: Find out how students did. Read more...
  • TCAP Special Order Deadlines: Do you need to submit a special order? Read more...
  • DRA2 Re-Test: There are 107 K-3 students in Englewood who need to be re-tested. Read more...
  • The Hour of Code is Coming!: Sign your school up for a one-hour intro to computer science for all ages! Read more...
  • ELL Assessment: The WIDA–ACCESS will replace the CELA test for identifying English Language Learners. Read more...
IT Updates
  • Ed Tech Presenters!: The call for presenters for InnEdCo2014 (formerly known as TIE) is now open. Read more...
  • Ed Tech (TIE) Scholarships!: Up to 14 Colorado teachers will get need-based scholarships to attend the InnEdCo (TIE) Conference this summer. Read more...
  • Our Google Domain has Changed!: You are moving your Google content, right? Read more...
  • Our Google Domain has Changed!: You are moving your Google content, right? Read more...
  • Going Green, Saving Green!: Congratulations all staff!
  • Technology Service Discount: Christmas is coming! Learn how you can get an employee discount on cell phones and software. Read more...
Health and Wellness Corner
  • FREE On-Site Fitness Classes View a list of the fall fitness classes, dates times and locations. Read more...
  • Food of the Month….you guessed it…TURKEY!! Learn all about turkey. Read more...
  • Free Health Risk Assessment Available to All Employees: The Kaiser Total Health Assessment can help you examine what's affecting your overall health. Read more...
  • Physical Activity Improves Girls’ Academic Performance Especially in the sciences. Read more...
  • Join the Coolest Committee in the District – be a CHAMPION! If you're interested in finding out more about wellness at Englewood Schools or have ideas, become an ES Superchampion! Read more...
  • District Wellness Committee Meeting - November 14: Join us for our next meeting! Read more...

Important Information for Everyone

Open Enrollment: Medical, Dental,Vision Plan
Duration: November 11 – 22, 2013
Changes Effective: January 1, 2014
Kaiser Permanente:
2 High Deductible Health Plan Options
1)     $2000 Individual/$4000 Family
District HSA Monthly Contribution = $65.97
2)     $4000 Individual/$8000 Family
District HSA Monthly Contribution = $136.28
The amount allotted for premium plus HSA = $476.11
$2000/$4000 Monthly Premium: $410.14 + $65.97 = $476.11
$4000/$8000 Monthly Premium: $339.83 + $136.28 = $476.11
1.0 FTE Teachers: the District will pay the employee’s monthly premium/HSA contributions for those eligible and enrolled.
Admin/Pro/Tech and Classified employees working a minimum of 4 hours per day and 175 days per year: the District will pay the employee’s monthly premium/HSA contributions for those eligible and enrolled.
Kaiser Monthly Premiums
$2000/$4000 Deductible with $65.97/mo HSA District Contribution
Employee: $0.00 (Restrictions above apply)
Employee + 1: $414.04
Employee + Family: $778.95
$4000/$8000 Deductible with $136.28/mo HSA District Contribution
Employee: $0.00 (Restrictions above apply)
Employee + 1: $343.06
Employee + Family: $645.41
No Plan Change
Benefit Summary:
$50 Individual/$150 Family Deductible
Annual Max: $2000
Preventative & Diagnostic: 100% Covered for PPO / 80% for Premier
Basic Services: 80% for PPO / 80% for Premier
Major Services: 50% for PPO / 50% for Premier
Orthodontic Services: 50% for PPO / 50% for Premier
Delta Monthly Premiums
Employee: $17.94*
Employee + 1: $47.64
Employee + Family: $87.97
*Rates Above Reflect 50% District Contribution for Employee
VSP (Vision Service Plan)
Benefit Summary:
$10 exam co-pay
$25 glasses co-pay
$130 contact lens allowance
$130 frame allowance
Exam – every 12 months
Lenses – every 12 months
Frames – every 24 month
VSP Monthly Premiums
Employee: $8.67
Employee + 1: $12.58
Family: $22.55

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Work-Related Injuries
Please remember that all work related injuries must be reported immediately using the online tool. To access the report from the District website click on For Staff >> Health and Safety >> Report Employee Accident.

After reporting an injury an employee may receive a follow up task that requires completing an online learning aligned to the injury. The learning module(s) provides new or additional information to assist in preventing similar injuries in the future. For example: When an employee is injured from a fall, they will be assigned the Slips, Trips and Falls Prevention module. In order to keep the employee on track the system will send emails reminding and encouraging them to complete the online learning prior to the due date.

The month of October has seen a significant increase in Workers’ Compensation claims due to work related injuries. Please use extreme caution as we head into the winter months.

Please don’t hesitate to reach out to Linda Shamlin in Human Resources if you have any questions.

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SunLife Financial, Voluntary Benefits Provider
Open Enrollment for Voluntary Benefits: November 11 – 22, 2013

During this period Sun Life will be offering: Critical Illness and Cancer, Voluntary Life Insurance and Accidental Death and Dismemberment, and Short Term Disability policies (informational materials attached). During the open enrollment window employees may enroll with a knowledgeable Sun Life educator, or from the comfort of your home through an online account available at https://sunlife.benselect.com/Enroll. Specific plan information will be available during open enrollment and benefit booklets will be provided after enrollment. Sun Life educators will be available for enrollment assistance and questions at the following locations and times:

Colorado's Finest Alternative High School
November 11th
7:30 am - 9 am

Roscoe Davidson Admin Building (RDAB) / Duell Service Center (DSC)
RDAB Board Room
November 11th
12:00 pm - 2:00 pm

Maddox (Early Childhood Education)
November 11th
3:00 pm - 5:00 pm

Englewood Middle School
November 12th
11:15 am - 12:40 pm

Bishop Elementary
November 12th
3:00 pm – 5:00 pm

Cherrelyn Elementary
November 13th
11:00 am – 1:00 pm

Englewood High School / Englewood Leadership Academy
November 13th
2:00 pm – 4:00 pm

Clayton Elementary
November 15th
10:30 am - 12:30 pm

Charles Hay World School
November 20th
10:00 am – 12:00 pm

For additional information feel free to visit Sun Life’s website.

Learn about Critical Illness and Cancer insurance
Learn about Voluntary Life Insurance
Calculate how much life insurance you need
Calculate how much short-term disability insurance you need

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Online Learning Modules

Online Learning Modules, available for all employees.
username: first initial and last name, for example: jdoe
password: last four of social security number
Click on link to view all available courses.

Examples of course catalog includes:

Children’s Internet Protection Act (CIPA)
Emergency Management
First Aid Equipment and Supplies
Food Safety
Operations Safety
Personal Productivity – MS Word, Excel, PowerPoint, Outlook
Safe Work Practices and Job Procedures
Nurse Safety
Student Behavior, Intervention and Support
Student Safety, Wellness and Social Responsibility
Workplace Safety

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Automated Time Management System Selected

The District recently sent out an RFP for an Automated Time Management System. The selection team found NovaTime to be the most efficient and effective system for our District’s needs.

Our goal is to have the system in place by February 1, 2014.

Classified employees will utilize this system to document location for enhanced safety and security and hours worked or absences. SubFinder will still be utilized for those requiring substitutes in addition to using NovaTime.

Admin/Pro/Tech and Teachers will utilize the system to log which site they are in and out of for safety and security purposes. If and when an emergency occurs a report will be generated to accurately account for who is at that specific location.

Please reach out to Linda Shamlin in Human Resources if you have any questions.

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Information for Teachers and Administrators

Acuity A Results

Click here to see how Englewood students in grades 3-10 faired on the Acuity A Benchmark Assessment.

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TCAP Special Order Deadlines

TCAP special orders include:
  • Large print
  • Braille
  • Spanish versions for grades 3 and 4 reading and writing
Please submit a request for these special orders to Debbie Durham on or before November 7, 2013.

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DRA2 Re-Test

There are 170 K-3rd grade students in Englewood Schools who qualify for a significant reading deficiency. Per the regulations of the READ Act, these students need to re-tested using the DRA2 by November 11.

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The Hour of Code is Coming!
To celebrate Computer Science Education Week (Dec. 9-15), Code.org with the support of Google, Microsoft, Amazon, Apple, the Boys & Girls Clubs, the College Board, the NSTA, NCTM, and dozens of other partners are organizing the largest initiative of its kind: a campaign to get 10 million students of all ages to try computer science for one hour.

What is the Hour of Code? For all grade levels, no experience needed
It’s a one-hour intro to computer science for all ages-- on a browser, smartphone, or even “unplugged”. We invite teachers from all disciplines to host an Hour of Code in US classrooms during Computer Science Education Week. Code.org will provide tutorials that require no prior experience, featuring lectures by Mark Zuckerberg and Bill Gates, as well as Angry Birds.

Recruit your entire school to participate
Most students are intimidated by computer science. This campaign is a chance to inspire them to try, and expose all students to skills foundational to success in today’s world. Consider recruiting all your teachers to get involved: share this  brochure, and this homemade how-to video. See http://hourofcode.com for details.

Prizes for EVERY Educator!
Every educator who hosts an Hour of Code will get a gift of 10GB of free DropBox storage. And one participating school in every state will win a full class-set of laptops. Just register your school’s participation by Nov. 1 to qualify.

Please, start planning now and help make a difference. Let’s make history, Dec 9-15. http://hourofcode.com

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ELL Assessment

Colorado has become a full member of the WIDA Consortium. In the 2012-2013 school year the new screener to assist in the identification of students that qualify for English Language Acquisition (ELA) programming will be the W-APT™ which stands for the WIDA-ACCESS Placement Test. The annual test that measures a student’s progress in acquiring academic English is ACCESS for ELLs®, which stands for Assessing Comprehension and Communication in English State-to-State for English Language Learners. The WIDA –ACCESS replaces the CELA test. The window for this testing is January 6, 2014 through February 7, 2014.

A web-based tool for selecting accommodations for the ACCESS for ELLs® assessment can be viewed at the WIDA website: http://www.wida.us/assessment/ACCESS/accommodations.aspx

Accommodations for this assessment are only available to students with disabilities, and the testing accommodation should be stated in the student’s Individual Education Plan (IEP).

It is important to remember that accommodations for this assessment follow the guidelines established by the WIDA consortia. Accommodations allowed on this assessment may not be available to Colorado specific statewide assessments. Conversely, accommodations available on Colorado specific statewide assessments may not be available on ACCESS for ELLs. Any accommodation must be outlined in the ELL Plan.

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IT Department Updates

Ed Tech Presenters
The call for presenters is now open for InnEdCo 2014 formerly known as TIE. Please share with your teachers and leaders in the district. Last year the conference was well attended. Applications are due Dec. 1st.


Form for presenters to complete

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Ed Tech (TIE) Scholarships!
The Innovative Education Grants Program will provide up to 14 Colorado teachers need-based stipends to attend the InnEdCo (TIE) Conference, June 17-19, 2014. The stipends will cover conference registration and provide $400 towards accommodations and other expenses. Qualified educators must be certified teachers. Administrators need not apply. They must demonstrate: financial need or other hardship, have a focus for their learning that will impact their classroom and/or school, and be willing to share their learning with others in their organization. Administrator support is also required.

The application deadline is midnight Dec 1. Awards will be announced Feb 19, 2014.

Read the Program Announcement
Fill out the Application

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Our Google Domain Has Changed!
We have moved to a faster, unified, and more organized version of Google Apps for Education. Students are added automatically from PowerSchool, and user names and passwords are all automatically populated.

Additionally, we’ve renamed the domain, recognizing that our students come from Clayton, EMS, and CFAHS. As well as our staff users! The new domain is engschools.net.

Please consult the homepage on how to content migrate: We’re turning off the old domain January 1.

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Going Green, Saving Green!
Congrats to all staff!   Compared to this time last year, we’ve used 500,000 less “clicks” (copies) in the months of July-September, the most current data that we have.  That represents 25% less copies and prints than just a year ago, saving the district roughly $6,000 in paper, toner, and service.  Your efforts are appreciated!

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Technology Discounts for Staff
Please login into this page for access to cell phone and software discounts for Englewood Staff.  Need help with your web login?  Contact ITS.

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Health & Wellness Corner

FREE On-Site Fitness Classes Started This Week!

Below is a list of the fall fitness classes, dates, times, and locations. ALL Englewood staff are invited to participate in classes at ANY location.
Charles Hay – Boot Camp, Tuesdays, 3:15 PM, 10/22 – 11/26
ECE / Maddox – Zumba, Tuesdays at 4 PM, 10/22 – 12/2 (skip 11/26)
Cherrelyn – Boot Camp, Thursdays, 3:15 PM, 10/31 – 12/13 (skip 11/28)
EHS – Yoga, Wednesdays, 7 AM, 10/23 – 11/27
CFAHS – Pilates, Mondays, 3:30 PM, 11/4 – 12/9
Bishop – Boot Camp, Tuesdays, 3:30 PM, 10/29 – 12/3
Clayton – Bootcamp, Mondays, 3:15 PM, 10/28 – 12/2
RDAB – Pilates, Mondays, 4:45 PM, 11/4 – 12/16

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Food of the Month…you guessed it…TURKEY!!

Click here to read all about Turkey, its benefits, how to buy, store, and prepare, plus some yummy recipes!

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Free Health Risk Assessment Available to All Employees

The Kaiser Total Health Assessment (THA)  is an easy questionnaire that can help you examine what’s affecting your overall health—from how often you exercise to what you eat in the morning—and then help you prioritize your lifestyle changes to reduce your risks. 

How is my information protected?
This questionnaire is part of a confidential and voluntary program that is part of the Englewood Schools wellness program. It provides you with important information on how to stay healthy. No individual health information will be provided to anyone at Englewood Schools.

Kaiser members may complete the assessment online. If you are not a Kaiser member you may request a paper assessment fromLinda Shamlin in the Human Resources Office.
To complete the Total Health Assessment online: 
1. Log on to kp.org with your user ID and password
2. Hold mouse over “My Health Manager” tab, click on “My Medical Record.” Click on “Past Visit Information” and “Test Results” to write down your blood pressure, cholesterol (LDL, HDL, and triglycerides), and fasting glucose. If you do not have these test results yet, you may skip this step.
3. Click on “Health and Wellness”; and then click the “Total Health Assessment” icon. Scroll down and click “Start Succeed now.”
4. If this is your first time entering the site, click “I agree” to Terms & Conditions and click “Next.”
5. Complete the HealthMedia® Succeed™ Total Health Assessment.
6. Print out your personal report and make plans to improve your health with a variety of special online programs, health education classes, and discussions with your personal health care team 
Once you have completed your THA, bookmark or print your personal report and make plans to improve your health with a variety of online programs, health education classes, and discussions with your personal health care team.

This program is FREE to all Englewood Schools employees, both Kaiser and non-Kaiser members.

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Physical Activity Improves Girls’ Academic Performance – Especially in the Sciences
“Girls who were more physically active at age 11 did better at school as teenagers, a study finds. And the most active girls really aced science.”

Click the link below (or cut and paste into your browser’s address bar) for yet another article that correlates academic performance with physical activity.


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Join the Coolest Committee in the District – be a CHAMPION!

If you are interested in finding out more about the staff and student wellness initiatives at Englewood Schools, or have an idea that you’d like to implement, become an ES Superchampion! Please contact Dale Lumpa, Englewood Schools Wellness Coordinator, to learn about how you can get involved! Dale_lumpa@englewood.k12.co.us.

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District Wellness Committee Meeting – November 14th

The District Wellness Committee will meet on Thursday, November 14th from 3:45 – 4:45 PM at RDAB. The committee includes staff, parents, administrators, and high school students.

A key focus of the committee is to review the District Wellness Policy, and discuss how it can be best implemented to address the needs of both students and staff! In particular we will examine:
  • How to have healthy celebrations
  • Increasing physical activity via Brain Breaks in the classroom
  • Not taking away time allotted for physical activity as punishment (e.g. sitting out of recess)
  • Not using food or beverages to reward good behavior or academic success, except for students who require special accommodation.
  • Etc!
Please join us – all voices are welcome. The agenda will be posted shortly at Health and Wellness >> Wellness Committee.